Maximise Efficiency: Minimise Downtime with Professional Office Relocation

In the age of hybrid and remote working, how businesses operate is changing dramatically to accommodate the culture shift.

But what does this mean for businesses that have invested large amounts of capital in office fit-outs, workstations and other important business assets?

It may be business as usual for some businesses, keeping the office open despite the cultural shift. Yet, for more pragmatic businesses, it highlights an opportunity to adapt to the times, downsize their office space, and advocate for a hybrid working model.

In this article, we’ll show how your business can transition from one location to another with minimal downtime by navigating the steps to manage your office relocation efficiently.

Why Does Your Business Need to Relocate?

Depending on a business's specific needs, a relocation might need to occur when a company is either looking to expand its operations or, in times of financial uncertainty, may be looking to scale back.

Businesses may relocate for other reasons, including innovation, brand perception, employee engagement, and safety.

Any way you look, an office relocation is a big undertaking with many variables and considerations. Planning, budgeting and relocation are determining factors that go into the process and determine the outcome. There’s lots to think about.

You also want to relocate with as minimal interruptions as possible so your staff can continue working and, importantly, so your customers and clients do not feel any major impacts from the move. 

An office relocation can improve the perception of a business, making it more attractive to potential talent and clients.

If increasing your business profile is part of your strategic business plan, then relocating should be a consideration.

How to Relocate with Minimal Impact on the Business

Time is money, and the longer your business is offline, the more disruption there will be with your staff and customers, so if you want to make your office relocation go smoothly, follow these simple steps to help you get there.

Engage Your People

If you have decided to relocate, the first port of call is to talk about the intention of the business to move and what, if any, impacts there will be on staff and business operations.

It’s an important step towards the change process as you want to ensure your staff feels positive and actively engaged about the changes ahead, so use the opportunity to learn from your people while also taking the time to explain why, as a business, the relocation is necessary, so that you can strike a fair balance.

Tell Your Landlord

When you decide to relocate, one of the first people you must inform is the landlord so you can discuss the date you will vacate the space, the notice period and your obligations under your lease agreement.

With this information, you will clearly understand the date you need to vacate your existing premises and when, ideally, you will need to relocate to your new location.

Create a Timeline

It’s best to plot how you will get everything in place by move day. That’s why making a timeline that works backwards from the big day allows you to create milestones that will help ensure you haven’t missed anything.

Conduct an Audit

When relocating, you have a lot of things to consider regarding your work assets. You must assess what you bring to the new site and what is being left behind to be recycled or discarded.

An audit should be conducted with all departments, and all assets added to an asset register to help whoever has been tasked to manage the relocation project team understand your asset base clearly.

Notify Your Stakeholders

Telling people about your relocation plans is as important as the move. After all, you don’t want clients sending things to your old address or coming to the wrong place. It might spell disaster and, from a customer perspective, is not a great experience.

So ensure someone in your business is tasked with managing the change of details across your digital and physical branding and other collateral to ensure everything is clear.

Following a process when relocating your business is essential to get the job done efficiently. If you’re still unsure you’ve got all of your bases covered, then maybe it’s time to engage the help of a professional to help with your office relocation and installation services.

How Can Sustainable Office Solutions Help You Relocate Your Office?

We’ve relocated, moved and installed offices so often at Sustainable Office Solutions that what we work on has become an art form. But don’t take our word for it; we have repeat clients in the Melbourne CBD, including Multiplex, JLL and CarSales.com.au, who choose to turn to us to do business.

Our projects minimise the impact on surrounding businesses and buildings so that you can rest assured that things will go without a hiccup.

Our office relocation and installation service offers:

• Workstation relocation with restructuring services available
• Protection and Packaging for safe transportation
• Office Chairs, Storage Cabinets and Other loose items
• Full Audit of furniture removed
• Recycling of excess furniture through the Sustainable Office Solutions Earth Program
• Short-term storage between relocations
• Standard exit clean

• Acquire a detailed floor plan of your new office space
• Organise electrical disconnection if required (we can organise this for a fee)
• Create an inventory of existing office furniture
• Book loading docks for the entire removal and installation
• Sign/complete any official paperwork and permits.
• Draft a list of site contact numbers involved in the move and facility management.

We can help make your move into a new site much easier, so you can focus on the things that matter. 

What’s Your Next Move?

When you have started the process of relocating, or are considering your next office relocation or installation, be sure to take the time to carefully research what is required to make it successful and easy on you and your business.

Making a smooth transition into a new workplace has the potential to engage and innovate how you do business as well as delight your customers. Why not book a consultation with our office installation services team at 03 9312 6341 or email your inquiry and contact details to info@sustainableofficefurniture.com.au to see how we can help?